Don’t have enough time? Left and right meetings? Tight schedule? Can’t focus on the core of your business?
Worry no more! We have a WINNING SOLUTION! Get your VIRTUAL ASSISTANT!
A virtual assistant is person who provides various services to entrepreneurs or businesses from a remote location.
Having someone or people that will take care of the tasks that seem a little bit unimportant and can be delegated will ease your day-to-day work. 24 hours is not enough if you are doing it alone.
Getting the help of an expert will guarantee accurate and flawless output on your end. Also, you can focus on the core of your business that needs more attention and time. Hiring your on virtual assistant will let you focus more on what you need to do and still have more time for other things. Lastly, there are many BPO provider companies in the country offering multiple tasks which you can outsource your tasks to.
With inexpensive but quality service, the Philippines is the top-rated and most preferred outsourcing hubs today.
Now, what tasks can you outsource for VA? We prepared a list for you!
General Virtual Assistance
1. Bookkeeping and payroll duties: calculating hours, adding expenses, updating salaries.
2. Receptionist duties: answering calls, leaving voicemails and checking messages.
3. Database building, entry, and updates (sales, contacts, CRM, etc.).
4. Performing banking needs, like paying bills and transferring funds.
5. Writing and sending invoices to clients.
6. Creating, filing and presenting weekly reports on sales, deliverables, hours and tasks.
7. Checking email, responding to customer inquiries and managing spam.
8. Organizing technical support tickets and participating in chat support.
9. Creating and sending out greeting cards, invitations, newsletters and thank you notes.
10. Establishing, updating and managing a calendar of important events.
11. Scheduling appointments with clients, businesses and salespeople.
12. Launching and maintaining cloud computing accounts (DropBox, OneDrive, Google).
13. Converting, merging and splitting.PDF files.
14. Preparing training manuals for new staff members or remote workers.
15. Composing documents from handwritten drafts, faxes, and dictations.
16. Create forms or surveys for customer feedback.
17. Proofreading documents and other office materials.
18. Producing graphs from your spreadsheets.
Virtual Assistance (Based on Needs)
Social Media/ SEO
19. Opening and handling social media accounts on Facebook, Twitter, Google+ and Instagram.
20. Coming up with detailed profiles and inserting links to the company website.
21. Writing, editing and sharing posts on social networks (a content creation strategy).
22. Performing a social media audit: conduct a thorough analysis of traffic, shares, and mentions.
23. Observing the company’s competitors on social media by looking at rankings, online visibility, and keyword prioritization.
24. Ensuring the small business has a mobile social media strategy for full optimization.
25. Researching key hashtag conversations of the day and find out if it fits in with the company’s messages and marketing objectives.
26. Engaging with the audience: responding to inquiries, sharing relevant information, thanking customers for mentions and purchases and posting promotions.
27. Uploading photos to Flickr, Pinterest, and Instagram as part of a marketing strategy.
28. Developing, updating and optimizing an SEO and web marketing strategy.
29. Conducting keyword research for the website and performing a blog analysis.
30. Setting up and creating a landing page.
31. Starting an in-depth competitor analysis (targeted keywords, ranked content, SEMRUSH positions).
32. Beginning a link building campaign and generating a sufficient number of backlinks.
33. Off-page optimization: commenting on other blogs, participating in forums and message boards and responding to the public on YouTube and news websites.
34. Monitoring weekly and monthly Google Analytics reports; observing site traffic.
35. Designing logos, ebook covers, headers, icons, and other graphic elements.
Email/ Content Writing
36. Creating a New List in Email Marketing Software
37. Adding and Removing Subscribers from Lists
38. Creating and Scheduling Broadcast Emails to Promote Content
39. Editing Follow-up Emails and Auto-responders
40. Creating Email Newsletters
41. Editing / Proofreading Emails
42. Filtering Emails / Managing Spam
43. Database Building / Updating Contacts or CRM
44. Answering Customer Service Emails /Tickets / Chat Support
45. Sending of Greetings eCards, Event Invitations, etc.
46. Calendar Management
47. Travel Arrangement and Planning
48. Reminder Services
Miscellaneous Tasks
49. Taking down notes of minutes during meetings
50. Creating detailed documents from minutes
51. Transcription tasks
52. Phone interview of applicants
53. Research on the latest statistics and data
54. Purchasing office items from suppliers
55. Researching venues and arranging locations for office events
56. Booking flights and hotels
57. Conducting background, credit and criminal checks on staffers
58. Creating itineraries for business trips
59. Dealing with CSRs from banks, tech support, etc.
As businesses today are looking for minimizing costs, maximizing profits and establishing a lasting partnership, it is time to outsource services virtually.
Ensuring that even outsourcing VA still undergo screening and training processes to ensure quality services.